Administrative Process for Addressing Violations of the Community Compact
As a condition of participating in in-person activities at Yale, each student committed to following all elements of the Community Compact. Students acknowledged that if they were unable to meet the commitments, they would no longer have access to campus.
Students must conduct themselves responsibly and exercise diligence, common sense and patience during this challenging time. Use of alcohol or drugs will not excuse students from meeting their commitments and will increase the possibility of their needing medical treatment and may increase their risk of being exposed and exposing others to the coronavirus.
If students have questions or concerns about their own or others’ adherence to the Community Compact, they should contact their school’s Health and Safety Leader (HSL) or their designee. These individuals will address any non-compliance with the Community Compact in the first instance. In the case of repeated, serious, or flagrant violations, the HSL will refer students to the Compact Review Committee (CRC), which will review reports in accordance with Section III. The university will monitor adherence to some commitments (including training, testing, daily health checks, and flu vaccination) through data capture and may take administrative action, including restricting students’ access to campus spaces or resources, without a referral to or action by the CRC.
Monitoring Adherence to Compact Commitments
COVID-19 training and COVID-19 testing on arrival
Term data check-in holds will be in place for all students who are eligible to have campus access and have indicated they will be returning to campus. The holds will be lifted when a student has signed the Community Compact and completed the COVID 19 training.
Required Viral Testing (For all undergraduates and graduate and professional students in residence on campus)
Students will be regularly reminded to schedule and complete their COVID-19 testing. Each day a student’s next scheduled test date is compared with their assigned testing schedule. If they do not have a test scheduled on their next assigned day, they receive a SMS and email notification reminding them to schedule an appointment in accordance with their testing cycle. If it has been four days since a student’s last test, they will receive a SMS and email message reminding them to get tested that day or risk badge access restrictions the following day. The student’s HSL is notified that the student is out of compliance and campus access will be restricted unless a test is taken. If the student does not schedule and take the missed test within that 24 hours, access will be restricted to the student’s residential area (all other access removed). The student will have an additional twelve hours to complete testing or will forfeit the privilege of campus access. In such case, the university will rescind the student’s permission to be on campus. Non-residential students will no longer have access to campus buildings, and residential students will have forty-eight hours to vacate their rooms. Such students will be able to continue their education remotely.
Daily Health Check
If a student does not complete their daily health check, the university will send SMS and email messaging reminding the student that they are required to complete a daily health check every day they are on campus. Students who do not complete their daily health check for three consecutive days of badging into campus will be referred to their HSL for follow-up. The HSL will counsel them on the importance of routine completion of the daily health check for the health and safety of the student or other community members. After seven consecutive days of non-compliance with the daily health check, the student’s access to all parts of campus other than the student’s on-campus residence may be restricted, and the HSL may refer the student to the CRC. If the CRC determines that the student cannot fulfill their commitments, it may rescind the student’s permission to be on campus. In such case, non-residential students will no longer have access to campus buildings, and residential students will have forty-eight hours to vacate their rooms. Such students will be able to continue their education remotely.
Travel Outside Connecticut
Students have made the commitment in the Community Compact to remain in Connecticut until November 21, 2020. During this period, undergraduates may travel outside Connecticut only with prior notice and approval from the Yale College HSL and such travel must be essential for educational or personal reasons. The university strongly urges graduate and professional students to limit their travel outside Connecticut and such students must notify their school’s HSL prior to such travel. In all cases, students returning to Yale after such travel must follow Connecticut and Yale protocols which may involve a period of quarantine. Visit the Travel Guidelines page on the COVID-19 Information website for more information.
Addressing Failures to Comply with Health and Safety Measures
Faculty, staff or students may inform the relevant HSL if they observe students who are not fulfilling their commitments to practice social distancing, wear face coverings, observe restrictions regarding visitors, and refrain from travelling outside Connecticut without permission. The HSL will reach out to the student to counsel them on the importance of these health and safety measures and, as appropriate, will issue the student a warning or refer the student to the CRC. The HSL will refer to the CRC any student who has received three prior warnings. The HSL may also refer to the CRC any student who has engaged in a serious violation of any commitment, regardless of whether the student has received prior warnings. If the CRC determines that the student’s inability to fulfill their commitments presents a risk to the health and safety of the student or other community members, the university will rescind the student’s permission to be on campus. Non-residential students will no longer have access to campus buildings, and residential students will have forty-eight hours to vacate their rooms. Such students will be able to continue their education remotely.
A university contact tracer will reach out to students who test positive for COVID-19 to ask them questions regarding recent close contacts with other members of the Yale community. The contact tracer will use this information to determine whether to instruct any of the identified contacts to quarantine. The identity of the student who has tested positive will not be shared with any contacts they identify. In order to protect the community, students must cooperate with contact tracing efforts and provide complete and accurate information to the contact tracer. Information received through the contact tracing program about close contacts of a COVID-19 positive student will not be used to initiate disciplinary proceedings. Any student who refuses to speak to a contact tracer will be referred to their HSL for further discussion and education regarding the importance of contact tracing. The HSL may refer a student to the CRC for persistent and unreasonable refusal to cooperate in contact tracing.
Isolation and Quarantine
All students must quarantine as instructed by Yale’s Student Arrival Protocol in connection with their arrival on campus or in New Haven. Students who test positive on arrival and students who subsequently test positive during the semester will be assigned temporarily to isolation housing. The close contacts of such students will be required to quarantine for 14 days or until advised they are no longer required to quarantine.
If a student violates their isolation or quarantine commitments, the student’s HSL will refer the student to the CRC which may determine that the student has forfeited their permission to be on campus. If the CRC determines that the student’s inability to fulfill their commitments presents a risk to the health and safety of the student or other community members, the university will rescind the student’s permission to be on campus. Non-residential students will no longer have access to campus buildings, and at the conclusion of the period for isolation or quarantine, residential students will have forty-eight hours to vacate their rooms. Such students will be able to continue their education remotely.
A student who for religious or medical reasons is unable to participate in the university’s flu vaccination program must seek approval for an exception from Yale Health. Students who are not exempted and fail to obtain a flu vaccination will be referred to the CRC and may forfeit their permission to be on campus.
Student Community Compact Review Committee and Process
The CRC will be comprised of a designate of the Covid-19 Coordinator, a dean of the student’s school, and a second school administrator. The CRC will consider repeated, serious or flagrant failures to meet the Community Compact commitments that are brought to its attention by an HSL or any instance of noncompliance that poses a serious risk to the health and safety of the student or other community members.
The HSL will email or text the student and the CRC a written description of the behavior that is inconsistent with the Community Compact commitments. The student will have 24 hours to provide the CRC with any relevant information. The CRC will review the matter and decide whether the student’s conduct poses a risk to the health and safety of the student or other community members. During the period of review, the CRC may require a student to quarantine.
The CRC may issue the student an administrative warning; require additional counseling on the importance of the commitments to the health and safety of the student or other community members; deny the student participation in on-campus and in-person activities including classroom instruction and extracurricular activities; and rescind the student’s permission to be on campus. In such case, non-residential students will no longer have access to campus buildings and residential students will have forty-eight hours to vacate their rooms. There is no appeal from a CRC decision.
A student who has failed to meet their Community Compact commitments and is restricted from in-person participation may continue their classes, academic activities, and extracurriculars remotely.