CourseLeaf FAQ

What are the CourseLeaf modules?

The CourseLeaf system has three distinct modules:

1. CAT houses your program description and faculty list, and displays a catalog of your offered courses. CAT is the face of the YCPS that readers see. To begin editing, log into CAT and click “Administrator Login” to the right of the Message from the Dean.

2. CIM is a course management module with a workflow component. In CIM you can edit existing courses or propose new courses to the Course of Study Committee for review. Once you submit a course in CIM, the YCPS editors determine whether the proposal can be published in OCI or must be reviewed by the Course of Study Committee.

3. WEN is the module in which you offer or cancel courses and add or change instructors and meeting times. 

How do I add or change a course's day and time?
  1. Log into CourseLeaf WEN.
  2. Select the correct term.
  3. Double-click on the name of your department.
  4. Click the up and down arrows to the right of “Offerings” to expand the course details.
  5. Double-click a course’s instructor name or meeting pattern to open an editing window.
  6. Under “Schedule,” click the linked meeting pattern or HTBA.
  7. In the calendar window, click the “Patterns” drop-down list in the upper left.
  8. Click on the desired time pattern to select it.
  9. In the calendar, hover your cursor over the desired day and time. A gray box will appear with an approved time slot.
  10. Click in the gray box to select the meeting time. The gray box will turn green.
  11. To accept this meeting pattern, click the green “Accept” button.
  12. Click the green “Save Offering” button.
  13. Refresh the WEN page.
  14. Expand course details again, and the day and time you selected will appear with the course record.
  15. OCI should display the change after its three-hour refresh cycle.
How do I add an instructor to a course listing?
  1. Log into WEN and select the correct term.
  2. Double-click on the name of your department.
  3. Double-click on the course.
  4. Double-click on the instructor name or meeting time to open an editing window.
  5. Under “Instructor,” click the downward-pointing triangle to open the dropdown list.
  6. Scroll down to “Multiple” and click on it.
  7. Under the red X in the upper right corner of the Instructors box, click the green plus sign.
  8. A new instructor text field will open. Select the desired instructor from the drop-down list. (Typing the first letter of the last name will shorten the list.)
  9. A blue star appears by the name of the primary instructor. Use the up and down arrows near the star if you wish to change the primary instructor.
  10. Click the green “Accept” button in the lower right corner.
  11. In the Edit Offering box, click the green “Save Offering” button.
How do I cancel a course?
  1. Log into WEN and select the correct term.
  2. Double-click on the name of your department.
  3. Double-click on the course you wish to cancel.
  4. Double-click on the instructor name or meeting time to open an editing window.
  5. In the “Status” field, click the black triangle to open the drop-down list.
  6. Select “Not offered.” (Note: Selecting “Not offered” will omit the course from OCI. Selecting “Cancelled” will show the course as cancelled in OCI.)
  7. At the “Instructor” field, open the drop-down list and select “Staff.”
  8. At the “Schedule” field, click the red X to delete the day and time.
  9. Click the red “Save Offering” button to save the changes.
  10. To verify the cancellation, refresh your browser screen and open the course detail again. OCI will reflect the cancellation after its 3-hour refresh cycle.
How do I edit an existing course?
  1. Log into CourseLeaf CIM.
  2. In the blank box under “Search, edit, and propose courses,” enter the subject abbreviation and course number of the course you wish to edit. Click the green “Search” button. (Or, to search for a course by title, type an asterisk, part of the title, and another asterisk, then click “Search.”)
  3. If you see a green “Edit” button, click that button to open an editing window. (Note: The editing window sometimes opens behind the main window.)
  4. If you do not see an Edit button, the course is already in workflow. Please write to courseleaf@yale.edu to request course changes.
  5. In the editing window, update the course record as needed. Be sure that all required fields (outlined in red) have been completed.
  6. If you do not know the correct value of a required field, put a placeholder such as “N/A” or “DUS please answer” in the blank.
  7. To save your work and continue later, scroll to the bottom of the screen and click “Save Changes.”
  8. Click “Save and Submit” when you are done editing
How do I enter a pre-assigned classroom in WEN?
  1. Log into WEN and select the correct term.
  2. Double-click on the name of your department.
  3. Double-click on the course you wish to assign.
  4. Double-click on the instructor name or meeting time to open an editing window.
  5. At the “Room” field, click the downward-pointing triangle to open a dropdown list.
  6. Select “Other” from the list.
  7. Type in the desired pre-assigned room using the standard abbreviations, e.g., HLH24, HGS 105, SCL 111.
  8. When the desired room appears in the drop-down list, click on it once to select it.
  9. Click the green “Save Offering” button.
How do I multiple-title a course?
  1. Search for the course in CIM.
  2. Click the “Edit Course” button.
  3. In the editing window, between the course title and the course description is a field “Multiple Title Course(s).” Next to that field name, click “Add.”
  4. Select your program from the “Select Subject” drop-down list and add the desired number in the “TBD” blank.
  5. Click the green “OK” button.
  6. Scroll to the bottom of the form and click green “Save and Submit” button.

In some stages of workflow you will not see an “Edit Course” button. If this is the case, please write to courseleaf@yale.edu with the multiple-titling information and approvals, and the CourseLeaf support team will add the multiple title for you. Please include in your e-mail message:

  1. The subject code, number, and title of the existing course.
  2. The subject code and number you wish to add.
  3. Approval from the DUS of the course’s primary program.
  4. Approval from both the DUS and the Chair of the secondary program.
How do I offer a newly approved course?

Newly approved courses must be offered by the department in WEN. Offering is not automatic.

  1. Log into WEN and select the correct term.
  2. Double-click on the name of your department.
  3. In the top right of the screen under the red bars, check the box “Show courses with no sections.” The list will then include courses that have not yet been offered.
  4. Double-click on the course you wish to offer.
  5. Click on the green plus sign to the right of the line.
  6. In the editing window, enter the instructor name and the meeting schedule.
  7. Click Save Offering.