Complete the Banner Data Usage Request form to request to use data from Banner. (Note: the form may take several seconds to load on the page.) This form should not be used to request access to Banner.
The University Registrar’s Office (URO) provides data only for the operational needs of the University and to support regulatory compliance. Data is not provided by the URO for research purposes for faculty or students.
Understanding Data Access Levels
To protect student privacy and uphold data security, access to information from the student information system is granted based on your role and the nature of the data. Below are the three categories of data access:
Controlled Access
This is the default level of access. It includes data that you need to do your everyday job based on your role at the University. Based on your role, there will be no need to request special access. Examples include: Student names, email addresses, netIDs, enrollment status, fields of study
Limited Access
This data is moderately sensitive. Your role may already entitle you to limited access data, but in some cases you may need to request additional access. You will need to provide explanation as to why you need it for a legitimate educational or operational reason. Your request will be reviewed before access is granted. Examples include: student course enrollments, student grades, citizenship
Restricted Access
This is highly sensitive data and is only provided in rare cases. Access requires a clear, documented justification and may also require approval from the University’s Data Governance Committee. In most cases:
• Data will be shared in aggregate form (summary), not as detailed individual records.
• Data may only be used for the approved purpose and by the individuals named in the request.
• It must be stored securely, not shared, not reused for other purposes, and destroyed after use.
For questions and more information, refer to the following pages: